You have it all—a well-thought-out business plan, a great new product or service, and even a budget to make it all happen. Now all you need is a place to call your own. Setting up an office for your small business can be both an exciting and daunting task. Here are a few suggestions that can help you navigate the process.
What kind of office do you need?
A few options you might be considering are a home office, buying, leasing, or sharing office space in another location. You need to determine who needs to have access to your office. If you are hiring employees, will they be working out of the office or telecommuting from home? Do you anticipate that clients will be visiting? Answering these questions can help you decide whether a small corner in your home will suffice, or whether you need to seek larger, more accessible accommodations.
Once you have chosen your office space, you can start designing workstations. What sort of equipment will each employee require? For employees who will be working in the office all day, you will probably want to purchase a desktop computer. If you or any of your staff will often be working in other locations, a laptop might be more prudent. You will also need desks, chairs, and possibly other fixtures at each station.
Be sure to plan out exactly what you need and want before you start buying. Once you are ready to start shopping, you will want to explore many options to ensure that you get the best deal possible. To save money, you might glance through the classifieds to see if any local businesses are trying to sell off gently used office furniture or equipment. While you might not need the newest, cutting edge furniture, you will probably want to invest in quality chairs for employees who will be spending a great deal of time at their desks.
It is wise to take your employee’s comfort into consideration during the whole process of selecting and furnishing your office space. When your employees are comfortable and happy in their work environment, they are more likely to be productive and pleasant, both to each other and to your clients. To that end, consider including a few pleasant decorations and a separate area where your employees can relax while on break.
A phone system is generally vital to running any office. How many phones do you need? Will one business line suffice or does each of your employees need their own phone line? Would you prefer to rely on landlines or cellphones? One option that is often both cost effective and convenient for small business owners is going with a VoIP phone service provider, such as magicJack.
Voice over Internet Protocol, or “VoIP,” technology utilizes your existing high-speed Internet connection to make and receive calls. It can be much cheaper than setting up a landline or mobile phone service, making it perfect for a business just getting off the ground.
If you need to stay in contact with employees or clients, magicJack’s VoIP conference calls make remote communication easy and affordable. When you start service with magicJack, you are given a free conference calling number with no additional fees. You can also use the free mobile app on your smartphone to make and receive calls from your magicJack business number, freeing you from the worry of missing a call when you are out of the office.
There are countless decisions that go into starting a small business office. Be sure to take the time to carefully plan and consider each of your options as you create a workspace that will inspire you and your employees to make your new business a success.